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From: "Roy Banks" ...@sandersonweatherall.com>
Subject: FW: Concert 20th March
Date: March 3rd 2010

Dear Member

Following my email below I have now had the two offers of help as car parking attendants that I asked for (thank you Jane R and Matt HD), however, one or two more offers of help with the setting up would still be appreciated, I currently have three names.

SUMMER BARBECUE
I did speak about this at a rehearsal several weeks ago but there has as yet been no feedback from anyone. Frank Cottee and his wife Jo have hosted the BSO summer barbecue for the last three years (Mary and I for the three years prior to that). This year, however, Frank and Jo are not in a position to host it again. If there is any Member who has the sort of facilities at home that could host a barbecue (a reasonably large garden is pretty essential) that would be attended typically by anything up to 70 Members, partners, children and BSO guests, please do speak to me. To help entertain any children attending, I am prepared to offer the services of our 12-foot trampoline if required. For the last 6 years at least, the BBQ has been held some time in June or early July and due to the format we use, no host should ever find themselves out of pocket, we usually make a reasonable profit which goes into the Orchestra's funds.

REHEARSAL REFRESHMENTS
To avoid Mary having to keep asking for helpers to serve up the rehearsal refreshments on Mondays, the Committee has decided that a roster would be drawn up of ALL the Members starting at the first rehearsal for the May concert on Monday 22nd March, that way each Member will only need help out about once a year. I appreciate there are several - like me - who do not partake of the refreshments on offer in the breaks, but I'd like to think we would all get into the community spirit and pitch in. I shall make sure my name is first on the list - which it is alphabetically anyhow! Duties are really easy, Mary will set everything up before the rehearsal starts each week and will clear away everything at the end of the evening. The helpers only need pour hot water into cups and hand them out basically. If for any reason you are not able to carry out your turn when it comes around, please arrange a replacement yourself.

Thank you

Roy Banks
Chairman

-----Original Message-----
From: Roy Banks [mailto:...@sandersonweatherall.com">Roy....@sandersonweatherall.com] Sent: 02 March 2010 14:09
To: memb...@bromleysymphony.org
Subject: Concert 20th March

Dear Member

SETTING-UP HELP

For the concert on the 20th March it is the turn of the WIND SECTION to help set up the hall at Ravensbourne. Unless you cannot attend, please put your names down to help by replying to this email. Helpers should arrive at 13:00.

POST-CONCERT CLEARING AWAY

Fortunately after this particular concert, we are followed on the Sunday by the BYMT who would like us to leave everything - staging, red and black chairs etc. in situ' so there is nothing for us to clear away. However, with regards to clearing the stand at the end of the concert, rather than everyone scrambling to put their music on Adrian's rostrum in front of the audience; which looks unprofessional, from now on, please ensure that all the music is piled separately (by piece) along with the orange backing-folders on top of the piano in the corridor - usually the corridor nearest the toilets.

CAR PARKING ATTENDANTS

Please can I have at least two volunteers from the whole Orchestra - not just the wind section - to help Peter Bruce with directing traffic between 19:00 and 19:30 in the Ravensbourne car park before the concert. We will provide hi-visibility vests and walkie-talkies. Volunteers please reply to this email.

Thank you.

Roy Banks

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